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Table 3 Contextual data protocol process

From: Contextual factors in maternal and newborn health evaluation: a protocol applied in Nigeria, India and Ethiopia

Define context
Determine list of relevant contextual themes and specific factors to obtain
Categorise contextual factors to assign frequency of data needed for source to be appropriate
Determine appropriate time frame for contextual data collection (period of time source documents collected). This should be aligned with programme implementation and timing of evaluation surveys. For example in an evaluation of a programme conducted from 2010 to 2012, baseline contextual factors should have been collected before 2010 and subsequent time periods ideally aligned with timing of evaluation surveys and/or following period of implementation
Determine level of contextual factor aggregation most useful for evaluation (district, subnational, etc.)
Share and adapt tools with country experts
Conduct desk review to identify sources
Extract data from sources
Compile metadata on sources to understand frequency of availability, time frame of reference, geographic coverage and level of aggregation
Iterative reviews of data
Prepare maternal and newborn health policy summary to serve as baseline to assess policy changes over time
Develop checklist for primary data collection
Populate checklist with as much publicly available data as possible
Circulate to research team to capture tacit knowledge
Identify appropriate key informants with country specific experts and leads
Conduct interviews using the populated checklist to verify existing information and fill gaps
On an annual basis: update desk review and assess need for primary data collection
Develop data analysis plan
Integrate analysis into interpretations of study findings