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Table 1 General considerations when establishing a population-based surveillance system for community-based research studies

From: Implementing effective community-based surveillance in research studies of maternal, newborn and infant outcomes in low resource settings

• How will the study area be selected?
• How will a collaborative relationship be developed and maintained with the community in the area?
• Is there an up-to-date census of the population and a map of residences?
• How will field staff be selected and trained?
• How will the field staff work together, and what supervisory structures are required?
• Where will field staff be based, and who will manage the logistics of any field offices and any staff accommodation requirements?
• Where will data collection and/or intervention delivery visits take place, and what procedures will be in place for individuals who are not present when a fieldworker calls to collect data?
• What supervisory structures will be in place for field staff, and how will these be monitored and evaluated?
• How will the information be transferred from the field to the central database, and how will the confidentiality of the information be maintained?
• What checks are needed in the field office (before information is sent/uploaded to the central office)?
• Who will develop the data management system, when will this be done, and how will it be tested?
• What data checks and data reports are required on a regular basis, and who will monitor and act on these (to identify areas for adaptation or improvement)?
• Is there capacity for the data management system to evolve to support implementation, and who will be responsible for this?
  1. See [6] for more detail on each aspect